How to Write an RFQ That Suppliers Answer
Vague enquiries get vague prices. The requests that produce usable quotes share the same six elements.
The six elements suppliers need
| Element | What to write |
|---|---|
| Application | The process, the product and the takt you must hit |
| Scope | What is included and what is explicitly excluded |
| Site conditions | Space, power, air, environment and existing equipment |
| Volume | Units per shift, shift pattern and seasonality |
| Timeline | When you need a quotation, delivery and acceptance |
| Commercial frame | Budget range, payment expectations and currency |
Habits that speed up quoting
- Number your requirements so suppliers can answer point by point.
- State which conditions are fixed and which are open to alternatives.
- Say how you will evaluate and when you will decide.
- Keep one named contact and a response deadline.
Prices are indicative until a specification and site survey are agreed.