Retaining and Retrieving Announcement Records
What to keep
| Material | How to keep it |
|---|---|
| Notices | Saved page or downloaded copy with a screenshot |
| Objections | Originals and acknowledgements |
| Award notice | Original filed |
| Evaluation result | Filed with the contract |
How to retrieve it
- Most public procurement platforms keep a searchable archive.
- Issuers can normally provide documents relating to your own participation.
- Build an internal index by project number and date.
- Back up electronic archives and label the archive date and owner.
Retention periods vary. Confirm the requirement with the issuer and with your own audit policy.