Clarifications versus Deviations
The difference
| Item | Clarification | Deviation |
|---|---|---|
| Purpose | Explain or confirm what you meant | Declare that you do not comply |
| Effect on evaluation | No change to compliance | Scored as non-compliant or negotiable |
| Timing | Usually after submission | Must be stated in the bid |
| Risk | Low if answered consistently | Can disqualify or reduce score |
How to handle deviations
- State them explicitly and early, with the reason and an alternative.
- Quantify the impact so the evaluation can compare fairly.
- Never bury a deviation in an assumption list.
Undisclosed deviations discovered after award are the most common source of dispute.