Building a Bid Library for Faster Submissions
What to keep
| Asset | Contents |
|---|---|
| Company documents | Registration, licences, certificates with expiry dates |
| Project records | Descriptions, photos and client references |
| Technical text | Standard method statements and system descriptions |
| Prices | Rate cards and historical cost data |
| Forms | Pre-filled standard forms for each issuer |
Keeping it usable
- One owner, one structure, reviewed quarterly.
- Mark expiry dates so nothing outdated is submitted.
- Record lessons from each bid alongside the documents.
Review the library against the documents actually submitted, not against memory.