Cross-Border Documentation for Equipment
What to prepare
| Document | Content |
|---|---|
| Commercial invoice | Description, value, currency and Incoterms |
| Packing list | Weights, dimensions and package count |
| Certificate of origin | Where required for duty treatment |
| Declarations | Machine directive or conformity evidence |
| Licences | Export or end-use documentation where applicable |
| Insurance | Certificate covering the machine value |
Practical measures
- Match the description on every document exactly; mismatches cause holds.
- Include model and serial numbers.
- Keep copies accessible for the first weeks after arrival.
Export and import rules vary by country and product. Confirm requirements with a customs broker or adviser.